Take 10 minutes to check in on your Google Business Profile. A few small updates can go a long way in improving visibility, trust, and local referrals. Here’s a quick checklist to guide you: 1. Is your address pin accurate? Open Google Maps and search for your practice name. Make sure the pin is landing exactly where clients should arrive. Even a small pin error can cause confusion or missed appointments. 2. Is your phone number correct? Confirm the phone number listed is the

We’re excited to share that Mindful Admins is now offering Recruiting Services, created specifically to support mental-health group practice owners in finding clinicians who are not only qualified but genuinely aligned with your practice’s values, communication style, and standards of client care. Why Recruiting Feels So Hard for Group Practices Finding the right clinician can be one of the most time-consuming and stressful parts of running a group practice. You may have spen

Over the past few weeks, we’ve been talking a lot about human connection and the importance of creating efficient processes inside a mental health practice. The good news is this: you don’t have to choose one or the other. You can build systems and  stay deeply human in your work. One of the places we see this tension come up most often is around templates: emails, intake responses, scheduling messages, billing follow-ups, and more. Templates often get a bad reputation. They

When a potential client reaches out to your practice, they’re doing far more than submitting a form or sending an email. They are taking one of the most vulnerable steps of their journey. That first moment of contact often holds layers of emotion, uncertainty, hope, fear, and the quiet courage it takes to ask for help. Whether that inquiry arrives in your inbox at 10pm or through your website at 6am, it represents someone saying, “I’m ready. But I’m scared. Can someone meet m

Every private practice has heard it: “I can’t afford it.” For many therapists and admin teams, that phrase can feel like the end of the conversation. But in reality, it’s often the beginning of a deeper connection during part of the intake process, one rooted in care, understanding, and clarity. At Mindful Admins, we believe that admin work is client care. Every phone call, email inquiry, or first point of contact is an opportunity to support someone who is already taking a b

If you’re like most private practice owners, you’ve poured your heart into building a practice that reflects your values, your clinical expertise, and the kind of care you want clients to experience. But there’s one part of your practice that often gets left behind as you grow: your website. What started as a “good enough” website when you first launched your practice can slowly become outdated, underperforming, or disconnected from who you are today. And in a world where cli

One theme comes up again and again: the importance of human connection in the intake process. When a potential client reaches out, it’s...

We get it, your calendar fills up fast. It’s easy to say yes  to every client who needs you, every consult request, every urgent email....

If you were searching for a therapist during your hardest moment… what would you Google? “Why can’t I stop crying?” “How do I deal with...

Fall is just around the corner, and for many therapists and private practice owners, this season brings an influx of new clients,...

If your to-do list feels never-ending, there’s a good chance the problem isn’t just how much there is to do, it’s how many decisions...

Running a private practice doesn’t have to mean juggling a dozen different platforms. In fact, the more tools you use, the more time you...

When it comes to marketing your private practice, it’s not just what you do that matters, it’s how it feels to work with you that creates...

It’s the official start of summer—which means sunshine, long weekends, and… a quieter caseload? If things feel a little slow right now,...

Here’s What to Expect (and How to Prepare) Running a private practice can be deeply fulfilling—but also incredibly time-consuming....

Let’s be honest—most therapists didn’t enter this field to become experts in hashtags, email funnels, or social media algorithms. You...

As the warmer months approach, now is the ideal time to start planning your summer schedule—before the chaos of vacations, shifting...

Running a private practice means juggling client care, admin work, marketing, and everything in between. One of the most overlooked...

Let’s be real: no one becomes a therapist, healer, or mental health professional because they’re excited to master marketing funnels or...

For multi-clinician practices, having a Psychology Today profile for each clinician—even those without current availability—can be a...