1. Introduction
We at Mindful Admins value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and secure your information when you visit our website (https://www.mindfuladmins.com/).

2. Information We Collect
2.1 Information you provide directly

• When you fill out contact forms (e.g., “Schedule a Call”, “Free Resource Download”), we collect your name, email address, and any other information you choose to provide.
   

• If you become a client or hire us for services, we may collect additional business-oriented or practice-oriented information (e.g., business name, mailing address, phone, service needs).
   

• If you subscribe to our newsletter or download free resources, we collect the email address, and optionally first name, last name, and practice details.
   

 2.2 Automatically collected information
 

• When you visit our website, we may collect usage data (e.g., IP address, browser type, operating system, pages visited, time spent on pages, referral source).
   

• We may use cookies and similar technologies to recognize your device/browser, track website usage, and support our analytics and marketing efforts.
  
   

3. How We Use Your Information
We may use the information we collect for:

• Responding to your inquiries, scheduling calls, providing services.
   

• Sending you newsletters, marketing communications, and free resource offers (with your consent).
   

• Improving our website, analyzing usage patterns, optimizing our service offerings.
   

• Maintaining business relationships, managing our client engagements, billing/administrative tasks.
   

• Complying with legal obligations and protecting our rights and property.
   

4. Disclosure of Your Information
We will not sell your personal information. We may disclose your information as follows:

• To service providers, contractors, or affiliates who help us operate our website, deliver services, send communications, or analyze data — subject to confidentiality obligations.
   

• If you are a client of ours, we may share information as necessary for delivering the contracted services (and under applicable HIPAA or other regulatory safeguards if PHI is involved).
   

• To comply with a legal obligation, court order, or law enforcement request.
   

• To protect our rights, property, or safety or those of others.
   

5. Cookies and Tracking Technologies
We use cookies, web beacons, analytics tools (such as Google Analytics or similar) to collect usage data, monitor and analyze trends, and personalize user experience. You can disable cookies via your browser settings, but this may limit your ability to interact with certain parts of our website.

6. Third-Party Links and Services
Our website may contain links to third-party websites (for example, social media pages, external resources). We are not responsible for the privacy practices or content of those sites. Please review the privacy policies of any third-party sites you visit.

7. Data Retention
We retain your personal information as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.

8. Data Security
We employ administrative, technical, and organizational security measures to protect your information from unauthorized access, disclosure, alteration or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure — we cannot guarantee absolute security.

9. International Transfers
If you are visiting from outside the United States, please note that your information may be transferred to and processed in the U.S. By using our website or submitting information, you consent to such transfers.

10. Children’s Privacy
Our website is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If we learn that we have collected such information, we will take steps to delete it.

11. Your Rights and Choices
Depending on your location, you may have rights regarding your personal information, such as the right to access, correct, delete, restrict processing, or object to processing. You may also unsubscribe from our marketing communications at any time by using the unsubscribe link or contacting us directly.

12. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. If we make material changes, we will post the new policy on this page and update the “Last Updated” date. We encourage you to review this policy periodically.

13. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact:
Mindful Admins
Email: hello@mindfuladmins.com
 

Last Updated: 11-03-2025