Want to save time and streamline your email communications? This is my favorite admin hack, which I use daily for Mindful Admins operations.
Turn on your Gmail Templates!
Gmail’s Templates feature allows you to create and reuse messages for frequently sent emails—like appointment confirmations, follow-ups, or billing inquiries.
Here’s how to turn on and use this feature:
Step 1: Enable Templates in Gmail
Open Gmail and click the gear icon in the top-right corner.
Select “See all settings.”
Go to the “Advanced” tab.
Find the “Templates” section and select “Enable.”
Scroll down and click “Save Changes.”
Step 2: Create Your First Template
Compose a new email with the text you want to save as a template.
Click the three dots (More Options) in the bottom-right corner of the compose window.
Hover over “Templates” and select “Save draft as template > Save as new template.”
Give it a name for easy access!
Step 3: Use Your Template
Open a new email and click the three dots (More Options).
Hover over “Templates” and select the one you need.
Customize as needed, then hit send!
Pro Tip: Use templates for new inquiries, frequently asked questions, follow-up reminders, or onboarding emails. This small change can save you hours over time and keep your email responses consistent and professional.
Need help setting up templates or exploring other time-saving tools? Let’s chat and work together. Learn more about our services by watching this short video, and then click here to schedule a 15-minute discovery call with our CEO, Jessica Kryzer.